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Lessons to Learn from the Biggest Cyber Attack in History

There have been several recently high-profile cyber-attacks in the last few weeks, including the biggest cyber-attack in history. On May 12, more than 200,000 businesses and institutions all over the world, including Fed Ex and the UK’s National Health System, were hit with a ransomware called WannaCry (also known as WannaCrypt).

A couple weeks before that, millions of Gmail users were sent a phishing email disguised to looked like an invitation to collaborate on a Google Doc.

There are a few key lessons every business should learn from these attacks:

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What’s this “MyAnalytics” thing in Office 365?

If you’re an Office 365 user, you may have recently seen a new app option in your dashboard: MyAnalytics. This app shows you how you’re spending your work time: everything from how much time you’re spending on email to who you collaborate with the most to your meetings habits).

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The Best Apps for Staying Productive While Traveling

When you think IT company, you don’t necessarily think about much employees traveling too much- and usually, we don’t have to. Most of the work can be done from our office. But most of our employees do travel out of state at least once or twice a year for a conference or seminar.

We’re not asking engineers to work service tickets during a conference. But the reality is for most people, other work doesn’t go away while you’re traveling. Here are some of our favorite apps and services for staying productive on the road.

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Microsoft and Office 365 Updates (April 2017)

 The focus of April updates in Office 365 was the ability to accelerate the internal digital transformation and to have this ability available to all organizational sizes. 

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How to Prevent Data Leakage from Hurting Your Business

A recent survey from Dell found more than 70% of employees would send out confidential company information given the right circumstances. They aren’t doing this for malicious reasons – in fact, in most cases, employees are just trying to do their job. But malicious or not, it can still hurt your company.

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Protecting Your Data from Physical Threats

We talk a lot about data security and apps and policies you can use to help keep your information safe on this blog. But not every threat to your data security is going to be computer-based. Recognizing and protecting against these threats is just as important to your data security as your firewall is.

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What to do in Office 365 when an Employee Leaves

One of our favorite things about Office 365 is the ability to move between licenses and add and delete licenses as needed. But when an employee leaves, you shouldn’t delete their license – at least not immediately. When you delete an Office 365 license, you lose all the data associated with it, including email and OneDrive for Business files, after 30 days.

It’s likely you’ll need to get into their files or emails later for some reason, especially if the employee was customer facing. If you work in a regulated industry, it’s possible you need to keep their files for a set period for compliance reasons. If that employee becomes the subject of a lawsuit and you don’t have their files, you could be in for a major headache (or worse).

You have a few options for what to do instead.

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What to Know Before Moving Your Files to SharePoint

The most common use for SharePoint Online is to replace a shared company server. In fact, it's how we use it and we've helped dozens of businesses move their shared storage to SharePoint. Moving your shared company storage to SharePoint can greatly increase your employee productivity and eliminate the cost of maintaining a physical server. 

But over and over again, we see companies make the same mistake: they don’t want to take the time to properly plan their SharePoint infrastructure. Companies want to just pick up everything from their physical server and dump it directly onto SharePoint. 

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Microsoft and Office 365 Updates (March 2017)

The biggest updates in March were all about better communication and collaboration with your team. The most notable update was the wide release of Microsoft Teams as part of Office 365.

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Why Data Security Should Be Treated as an Operating Expense

Traditionally, data security has been treated as a capital expense. Even if they’re regularly updated, firewall and antivirus programs have only been purchased–and thought about-every few years. In the past, this was enough to keep your business safe.

But cyber threats are advancing and evolving at a breakneck speed. Letting your data security decisions be dictated renewal dates is no longer acceptable to keep your business protected. Shifting your data security decisions to be part of your business operations, rather than just a capital expense, will keep you safer and make budgeting easier.

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