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Our Top Blog Posts of 2017

 2017 is coming to a close, and we’re counting down our top blogs post of the year. Most of these posts weren’t written in 2017, but continue to be our most popular posts.

Not surprisingly, most of these focus on Office 365. We’re happy to see a security-based blog on here! Cybercriminals often target businesses based on the technology they use and knowing the red flags and warning signs to look out for is a huge step in the right direction towards keeping your business secure.

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How to Prevent Common Mistakes in Outlook

If you’re a human, you’ve probably had at least one embarrassing moment in your career involving email. Maybe it was an awkward typo, or you called someone by the wrong name. Or you missed an email from a prominent client or your boss.

If you’re using Outlook for email, though, there are a few features and add-ins you can use to help check yourself – or at least give yourself a little extra time to catch your mistakes. 

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How to Choose the Right Office 365 Plan for Your Business

While multiple options are a good thing, the amount of options you have for Office 365 plans can make it difficult to figure out which is best for your business. There are more than a half dozen licenses to choose from, plus add-ons and Microsoft 365. It can be overwhelming, even if you are used to dealing with it every day.

Some advice before you start: don’t stress about it too much. You can mix and match plans and can change plans at any time. If you get into it and find the plan(s) you chose isn’t working, it’s pretty easy to switch to a different license.

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The Pros and Cons of Microsoft 365

Microsoft recently introduced Microsoft 365 – a suite of tools including Windows 10, Office 365 and Enterprise Mobility + Security (EMS) under one license. It’s an excellent solution for businesses looking to simplify their technology management while keeping their business secure.

But like everything else, it has its pros and cons and won’t be the right solution for every business.

 

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FAQ: Is Office 365 Secure?

One common question among businesses considering Office 365 is “Is it secure?” This is a great question to ask of any software, app, or company with access to your data (and should probably be asked more than it already is). The short answer is yes*, but a lot of the security is your responsibility.

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Running Office 2007? Time to upgrade.

If you’re still running Microsoft Office 2007, you’re going to run into issues in October. A couple dozen Microsoft programs will reach the end of life on October 10, 2017, most notably Microsoft Office Suite 2007. Microsoft is also making a change to Outlook that means Office 365 users with Outlook 2007 will stop receiving emails. If you’re running these programs it’s time to upgrade or risk significant security vulnerabilities and lost productivity.

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The Busy Professional's Guide to OneNote

There are a ton of cool apps spread across Office 365 – but my favorite is OneNote. As a business owner, I am frequently in meetings. Inevitably, I come out of these meetings with lots of ideas, questions, follow ups, or to-dos.

Before OneNote, I would capture these in a regular notebook (or an index card). As someone who 1) has extremely bad hand writing and 2) has a hard time keeping up with slips of paper, I was constantly letting things slip through the cracks.

Since switching to OneNote, that has changed. I can access my notes from any location and any device (as long as I have internet access) without having to worry about keeping up with a physical notebook. Just as important - I can actually read my notes now.

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Watch Out for this Fake Office 365 Spam Message

Microsoft recently released Volume 22 of their Security Intelligence Report where they reported a pretty scary number: They’ve seen a 300% increase in user accounts attacked over the past year. After poor password management, one of the main causes of this is targeted phishing attempts.

Cyber criminals target potential victims based on industry, job role, and more recently, the apps and software they use. Office 365 is no exception. Recently, we were forwarded a phishing attempt targeting Office 365 made to look like a generic spam quarantine message. To the phisher’s credit, they made this attempt look very, very convincing.

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Five Fast Facts about Microsoft 365

Microsoft recently introduced a new product called Microsoft 365, centered around making business more productive and more secure. While it’s not going to be for every business, it’s a natural fit for many businesses – especially if you’re already using (or looking to move to) Office 365 or Windows 10.

Here’s what you need to know:

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Microsoft 365 vs. Office 365: What’s the difference?

There is a lot to be said for consistency in product names, but when you have dozens of products with multiple versions of each, similar names can get confusing fast. We’re looking at you, Microsoft.

Microsoft recently introduced Microsoft 365, a bundle of existing products under one license, geared towards businesses. The name is similar to the already existing Office 365 (and the recently renamed Dynamics 365). In fact, a lot of people already inadvertently called Office 365 by the name Microsoft 365.

So, it’s easy to see how the two products can be confused. It gets even more confusing when you learn Microsoft 365 includes Office 365.

Let's break down the differences:

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