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How to Do Data Security on a Small Budget

By now, you probably already know that data security isn’t really optional anymore – even for small businesses. Cyber attacks are increasingly common and more and more small businesses are falling victim. But as a small business, you just don’t have the same resources as an enterprise to spend on cyber security. The thing is – cyber criminals know this, too.

You may be wondering if it is even possible to entertain the idea of data security on a small budget. Absolutely. All it takes is some careful planning and knowing what you need as a baseline.

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Five Things to Look for in an IT Support Company

In a small business, it’s not uncommon for technical problems to be handled be whoever happens to be the most tech savvy person on the team. That can work for a little while, but it’s not a sustainable practice.

Your team should be focused on meeting your organizational goals – not dealing with technology problems. Outsourcing your IT needs can help alleviate the burden so you can get back to business.

Here are five things to look for when looking for an IT support company:

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Cyber Security Q&A: The Basics for Business Owners

Data security isn’t exactly a fun topic of conversation. It’s usually stories of companies getting hacked, consumer data being stolen and IT companies and security companies like us running around yelling “The sky is falling!”

But, the unfortunate reality is, as a business owner, data security is something you can’t ignore (about that sky…). It doesn’t have to be your main topic of thought, but it needs to be on your radar. PTG CEO Reed Wilson recently participated in a Cyber Security Round Table for GSA Business Report to cover some of the basics you should know.

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How to write a communication plan for a successful IT project

A large part of what we do as an IT company is deliver complex IT projects, from line-of-business application upgrades up to cloud migrations. In our experience, people focus so heavily on the technology that they forget about the people that are going to be using the technology.

Don’t get me wrong, the technology is important – but if people don’t understand how they are going to be impacted, what they need to do, and when they need to do it; the project has failed before it even starts. A comprehensive communication plan is vital to any IT project success.

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How to Prevent Data Leakage from Hurting Your Business

A recent survey from Dell found more than 70% of employees would send out confidential company information given the right circumstances. They aren’t doing this for malicious reasons – in fact, in most cases, employees are just trying to do their job. But malicious or not, it can still hurt your company.

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What to do in Office 365 when an Employee Leaves

One of our favorite things about Office 365 is the ability to move between licenses and add and delete licenses as needed. But when an employee leaves, you shouldn’t delete their license – at least not immediately. When you delete an Office 365 license, you lose all the data associated with it, including email and OneDrive for Business files, after 30 days.

It’s likely you’ll need to get into their files or emails later for some reason, especially if the employee was customer facing. If you work in a regulated industry, it’s possible you need to keep their files for a set period for compliance reasons. If that employee becomes the subject of a lawsuit and you don’t have their files, you could be in for a major headache (or worse).

You have a few options for what to do instead.

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Why Data Security Should Be Treated as an Operating Expense

Traditionally, data security has been treated as a capital expense. Even if they’re regularly updated, firewall and antivirus programs have only been purchased–and thought about-every few years. In the past, this was enough to keep your business safe.

But cyber threats are advancing and evolving at a breakneck speed. Letting your data security decisions be dictated renewal dates is no longer acceptable to keep your business protected. Shifting your data security decisions to be part of your business operations, rather than just a capital expense, will keep you safer and make budgeting easier.

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Top 5 Mistakes Companies Make with Office 365

So, you’re planning to implement Office 365 (or maybe you already have implemented one or more features). Good call! If you're a large business it makes sense to move to the cloud versus more capital expense in data centers and servers. Or if you're a smaller business the benefits of a cloud suite greatly outweigh the inefficiencies of free email and file sharing systems.

But moving to the cloud isn't necessarily going to solve all your productivity and security problems without some work on your end. We've helped hundreds of companies move to Office 365 and have seen most companies succeed, but we've also seen companies struggle to see a return on their investment. The companies that struggle tend to make one or more of these mistakes:

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IT Budgeting: Equipment

Today's post is from PTG CEO Reed Wilson. 

Last month, I focused on how to plan for people and growth. This month I’d like to shift the focus on planning for your equipment needs in your annual budget (maintenance renewals, new, upgrades and replacements.)

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Migrate Your Small Business to Office 365

We've helped hundreds of companies migrate to Office 365 migration and have picked up some tricks along the way.

Follow these steps for a painless migration.

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