Document management is a tricky thing. While management may believe files are stored digitally and easy to access for those who need them, the rank-and-file who sift through the rank files will likely tell you a different story. Studies find that sorting through documents to find what your team needs adds up to over 21.3% of all productivity loss, and professionals take an average of 18 minutes to find each document they need. 

Sharing content externally is easier than ever. Thanks to the cloud, you can do all kinds of things with data that would otherwise be impossible. The shift from a technology-driven to an intent-driven approach with Microsoft’s suite of offerings means end users are able to collaborate with the right people anywhere they are. 

Even with all the fancy technological advancements, external sharing remains a business risk. Any time something gets shared outside of your team, a door is opened for intruders. In a survey conducted by ShareGate, State of Microsoft 365: Migration, Modernization, and Security in 2021, only around 64% of IT teams manage or otherwise control the way each team works with people outside the company.  

Are you still using an on-prem File Share to host all of our company data? 

Teams is much more than just chat and meetings. Every Teams site is built with SharePoint on the back end, making it a powerful portal for managing files. Here are some of the key features for file management in Teams that you should know about. 

Classic Sharepoint has been around since 2002, and, unfortunately, like most software built for simpler times it has been added to, patched and layered over until it has turned into an outdated and bloated beast.